One of the core values of Extension is providing relevant, research-based information. Whether that is in the form of educational presentations, phone conversations, web or social media materials, or written publications. Recently, the Extension Project Leaders started a process to develop a sunset date for all of their Extension fact sheets, newsletters, and publications that are posted on the VCE web site. The VCE website contains over 3,000 separately posted items and over 1,200 have not been reviewed since the last web site update (2009). After reviewing and soliciting other state policies, most are using a 5-year time frame. VCE has adopted this time frame as well.
The revision process can take place at any time and if the information has changed, new information/research is available, or new recommendations are warrantied, the materials should be updated. This has always been the author’s responsibility. The sunset date provides an effective way to keep authors accountable so that periodic review and reassignment of authors (if retirement or movement of an author) occurs. This will assure that VCE publications are timely and the information has a specialist/contact who can provide follow-up if additional information or clarification is needed.
While we desire the most relevant information, some publications will be pulled from the VCE website and we have been diligent to archive these publications with the Library of Virginia – http://www.lva.virginia.gov/agencies/StateDocs/
Please let us know your thoughts on the life of Extension materials.